Deliver consistent, complete onboarding for every new hire. Answer policy questions, track task completion, and ensure nothing falls through the cracks.
Trusted by Randstad across 30 countries
Your AI Onboarding Specialist is a digital employee that ensures every new hire has a smooth, complete onboarding experience — regardless of which office they join, which manager they report to, or when they start. It delivers welcome communications, guides new hires through required paperwork, answers policy and benefits questions from your HR knowledge base, tracks task completion across IT provisioning, training modules, and compliance requirements, and escalates incomplete items to managers. For enterprise organizations onboarding dozens or hundreds of employees monthly, the AI Onboarding Specialist provides the consistency and follow-through that manual processes cannot sustain.
Tracks every onboarding task — paperwork, IT provisioning, training modules, compliance certifications — and ensures nothing is missed.
Answers new hire questions about benefits, PTO, dress code, expense policies, and company procedures from your HR knowledge base — instantly.
Sends welcome emails, first-day logistics, task reminders, and milestone congratulations on a schedule tailored to each new hire.
Coordinates with IT for equipment and access, facilities for workspace, and L&D for training — ensuring every team completes their part on time.
Flags overdue tasks and escalates to managers. If IT has not provisioned a laptop by day 2, the manager and IT lead are notified immediately.
Tracks completion rates, time-to-productivity, new hire satisfaction, and identifies which onboarding steps cause the most delays.
Create your onboarding task list — paperwork, IT setup, training, compliance, and team introductions. Set timelines and owners for each task.
Upload your employee handbook, benefits guides, and policies. Connect your HRIS, IT ticketing, and training platforms.
Set up welcome emails, task reminders, and escalation rules. Deploy and every new hire gets a consistent, complete onboarding experience.
A fast-growing tech company onboards 30+ engineers monthly across 3 offices. The AI Onboarding Specialist ensures every engineer has equipment, access, and training on day one.
Outcome
Time-to-productivity reduced from 3 weeks to 1 week. New hire satisfaction scores increased by 30%.
A hospital network onboards nurses across 12 facilities, tracking license verification, compliance training, and system access for each hire.
Outcome
Compliance training completion rate improved from 78% to 99%. Onboarding coordination time reduced by 60%.
A retail chain onboards seasonal staff across 200 locations, delivering consistent training, policy orientation, and system access.
Outcome
Seasonal onboarding time reduced from 5 days to 2 days. Store manager time spent on onboarding reduced by 75%.
Connect to 500+ tools across your tech stack. Here are the integrations most relevant to this role.
HRIS
IT
Training
Communication
AI Recruiting Agent
Manage the full recruiting pipeline — sourcing, screening, interview scheduling, and candidate communication — at scale, without adding headcount.
AI HR Screener
Screen hundreds of resumes against job requirements, rank candidates, and surface top matches — in minutes, not days.
AI Employee Help Desk
Answer employee questions about benefits, PTO, policies, and procedures instantly. Reduce HR ticket volume by up to 60% without adding headcount.
AI Knowledge Base Manager
Keep your help center accurate and complete — automatically. Identify gaps, draft new articles, and update outdated content without a dedicated writer.
Free to start. No credit card required.