End scheduling back-and-forth forever. Book appointments via voice or chat, check availability in real time, and send confirmations and reminders automatically.
Trusted by Randstad across 30 countries
Your AI Appointment Scheduler is a digital employee that eliminates the endless back-and-forth of scheduling. Whether customers call, text, or chat, it checks real-time availability across your team, books the appointment, sends confirmations, and delivers reminders to reduce no-shows. It handles rescheduling and cancellations autonomously, manages buffer times between appointments, and respects business hours across time zones. For solo practitioners, small businesses, and service-based companies, the AI Appointment Scheduler turns scheduling from a daily frustration into a fully automated process.
Checks availability across multiple calendars in real time. No double-bookings, no conflicts, no surprises.
Books appointments during phone calls using natural voice. Callers say when they want to come in and the scheduler finds the best slot.
Sends automated reminders via email, SMS, or WhatsApp — 24 hours and 1 hour before. Configurable timing and channels.
Customers reschedule or cancel without calling. The scheduler offers alternative times and updates all calendars automatically.
Handles appointments across time zones automatically. Displays availability in the customer's local time.
Manages availability for multiple team members, rooms, or resources. Routes bookings based on service type, provider specialty, or round-robin rules.
Your AI Appointment Scheduler handles phone-based booking with the built-in voice engine. Callers request an appointment and the scheduler checks availability, offers options, and confirms — all during the call.
Sample Conversation
Languages: 50+ languages for global scheduling
Select the Appointment Scheduler role. Define appointment types, durations, and buffer times.
Link Google Calendar, Outlook, or Calendly. Assign a phone number for voice-based booking.
Configure reminder timing and channels. Set business hours and timezone rules. Deploy and start accepting bookings.
A physical therapy practice with 6 therapists uses the AI Scheduler to handle all booking across specialties, managing 50+ appointments daily.
Outcome
No-show rate dropped from 18% to 7% with automated reminders. Front desk staff spend zero time on scheduling calls.
A salon with 8 stylists uses the AI Scheduler for online and phone-based booking, managing service types, provider preferences, and equipment availability.
Outcome
Online bookings increased by 45%. Phone-based scheduling fully automated during peak hours.
An accounting firm uses the AI Scheduler during tax season to manage 200+ client consultations across 12 CPAs.
Outcome
Scheduling time reduced from 2 hours/day to zero. Client satisfaction improved with instant booking confirmation.
Connect to 500+ tools across your tech stack. Here are the integrations most relevant to this role.
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