An AI scheduling agent that books appointments via voice or chat, checks availability in real time, sends confirmations, and handles rescheduling — automatically. No double-bookings. No back-and-forth emails. No no-shows left unmanaged.
Free to start. No credit card required.
Scheduling is deceptively expensive. Every back-and-forth email thread, every phone call to find a mutually available slot, every manual calendar entry represents time that your staff and your customers lose. For businesses with high appointment volume — healthcare practices, professional services firms, sales teams — scheduling friction compounds into a significant operational cost. And every missed or mismanaged booking is revenue that does not happen.
Scheduling by email requires multiple back-and-forth exchanges — often many messages over hours or days
Phone-based booking requires a staff member available to answer, creating coverage gaps
No-shows cost businesses revenue with no proactive intervention before the appointment
Double-bookings and scheduling errors occur when multiple channels are managed manually
High-volume periods — campaign launches, open enrollment, seasonal peaks — overwhelm manual scheduling capacity
AgentsHub deploys an AI Appointment Scheduler — a digital worker that handles inbound scheduling requests via voice call, chat, or form submission. It checks real availability in real time, books the slot, sends confirmation and reminder messages, and manages rescheduling or cancellation requests — without staff involvement for routine bookings.
Reads your calendar system in real time — Google Calendar, Outlook, Calendly — to offer only genuinely available slots. No double-bookings, no conflicts.
Answers inbound calls and books appointments through natural voice conversation. Customers call in, describe what they need, and leave with a confirmed slot — without waiting on hold.
Sends booking confirmations immediately after scheduling. Delivers automated reminders at your defined intervals — 24 hours before, 2 hours before — to reduce no-shows.
Handles rescheduling and cancellation requests the same way as new bookings — via voice or chat, in real time, without staff involvement.
Accepts booking requests from phone calls, website chat, SMS, and intake forms — managed through a single scheduling system with a unified calendar view.
Manages scheduling across multiple staff members, rooms, or service types. Routes each booking request to the right resource based on your defined rules.
Link Google Calendar, Outlook, or Calendly. Define your available booking windows, appointment types, durations, and buffer times between appointments.
Set which channels accept bookings (phone, chat, form). Define routing rules for multi-resource scheduling and the reminder sequence timing.
Your AI Scheduler receives a dedicated phone number for inbound booking calls. Go live across all configured channels simultaneously.
Healthcare
Book patient appointments, procedure consultations, and follow-up visits via phone or patient portal — 24/7, without front-desk staff handling every call.
Professional Services
Eliminate scheduling back-and-forth for legal consultations, financial advisory meetings, and coaching sessions. Clients book when they are ready, not when staff are available.
Real Estate
Book property viewings, buyer consultations, and contractor meetings automatically — synced to agent calendars in real time.
Home Services
Handle inbound booking calls for plumbing, HVAC, cleaning, and other home service appointments — assigning the right technician and time slot automatically.
AI Appointment Scheduler connects to 500+ tools across your tech stack. Here are the integrations most relevant to this use case.
Scheduling
Communication
CRM
Productivity
Free to start. No credit card required.